Accounting and Office Assistant

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Job description

Maryland Heights, MO - We're an expanding firm in West County and we're looking for an Accounting and Office Assistant. This position will have many roles and require a variety of daily tasks. The primary requirements will be bookkeeping, project billing and invoicing. Keep in mind that this is NOT a remote position. Are you looking to make a change to a growing firm? We're expanding and we're looking for someone that has experience working on various accounting tasks and supporting the office.

VARIOUS RESPONSIBILITIES that may be required from time to time:

  • General Bookkeeping

  • Data Entry of Accounts Payable invoices

  • Process Cash Disbursement and Accounts Payable checks

  • Invoicing - prepare and process invoices -send/upload invoices to clients

  • Prepare and send Accounts Receivable Statements

  • Follow-up with Collections on outstanding Accounts Receivable invoices

  • Respond to vendor inquiries and resolve discrepancies in billings and payments

  • Enter company Employee Expense Report information

  • Reconcile the credit card bills with expense reports

  • Enter new projects into system, create file folders for projects and file

  • Enter invoices

  • and general office duties

QUALIFICATIONS:

Experience:

  • 1-3 Years of related experience

Other Requirements:

  • Proficient computer skills- knowledge MS Word, Outlook, Excel. Knowledge of MS Access and Sage Software helpful.

  • Multitask in a fast pace environment and work well under pressure

  • Ability to problem solve, make decisions and take initiative

  • Be able to meet deadlines

  • Strong organizational and communication skills

  • Excellent teamwork skills

Salary: $40,000.00 - $65,000.00 per year

Benefits:

  • 401(k)

  • Dental insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance

Physical setting:

  • Office

Schedule:

  • 8 hour shift

  • Monday to Friday

  • Overtime

  • Weekend availability

Education:

  • Associate (Preferred)

Experience:

  • SAGE: 1 year (Preferred)

  • Accounting: 1 year (Preferred)

  • Project Billing: 1 year (Preferred)